MANAGEMENT INFORMATION SYSTEM (MIS)

  
 

Management Information System in OPEPA has been playing a key role in the District Primary Education Programme and Sarva Sikhya Abhiyan in managing information better and catering the operational needs of the programme.

It is worthy to mention that, District Primary Education Programme is the first amongst the social sector projects in India being so closely monitored through a Computerized Management Information System. Various data are being collected, computerized and compiled in a systematic process for effective planning, monitoring and administration.

Basically the MIS in SSA manages two important systems, i.e.,

·        Educational Management Information System:

The EMIS provides detail educational indicators for time series and single year down from individual school level up to national level.

·        Project Management Information System:

The PMIS provides intervention wise financial & physical targets as per PAB and quarterly achievement of different institutions down from VEC up to the SPO level through Web enabled application.

Besides the above two regular activities, a few of the major achievement of MIS in SSA are as follows:

  • Implementation of DISE( District Information System for Education)

DISE is conceived as the backbone of an integrated educational management information system operating at the district, state and the national level. DISE 2001 is the latest update of the school information system being implemented at district in DPEP and SSA. At present this system covers all schools imparting education up to elementary stage and also secondary schools.

            The system collected and computerized detailed data on school location, management, teachers, school buildings and equipment, enrolment gender and age, incentives and the number of disabled children in various grades. Decision makers at various administrative levels use DISE in a variety of ways to enhance their decision-making capabilities.

            For implementation of DISE, different groups like DRG and BRG have formed. The school teachers, who are trained on the data capture format, fill up the DCF based on school records. The BRCC and the S.I. of Schools as member of the BRG thereafter have visited around 20% schools for random checking of the data. The Schools Headmaster, CRCC, BRCC and S.I. of Schools countersign in the Data Capture Formats, after verifying the data.

            Apart from this, the members of the DRG visit 10% schools (random) of a block/ULB allotted to him/her for ensure the quality of the data. A state level team also visits 5% schools randomly. Finally, the DPC provides a certificate that “100% schools have been covered in DISE and all the data provided are authentic”. Thus, the quality and coverage is maintained.

  • Implementation of CTS ( Child Tracking System)

Development of useful indicators existence of reliable data & dissemination of available evidence are critical first steps in policy formulation & implementation. The objective was to develop an ONLINE Child Tracking System (CTS) where in the educational status of each child would be available in the web and the child can be tracked individually to provide the basic schooling facility and achieve the goal of Universalisation of Elementary Education (UEE). For this there was a need to create a database of each and every child and to validate & update the same at regular intervals. In simple terms, the child tracking system would be thought as a computerized Village Education Register (VER) whose information is available to everybody in the web. This VER will lose its relevance if the same is not updated at regular intervals, i.e., at least once in a year. Updating the data every year and maintaining the updated information in the database is a regular activity for the continuation of the project, which not only provide the current status on educational

Indicators, but also give a compared figure on the achievements of UEE in different years. It will help in further planning for implementation of SSA activities to achieve the objectives.

It’s process of updation:

The collected child data in 2005 is already validated and updated in the year 2006. There is no need to re-validate and the only action is to update these data every year to get the yearly updated status. Side by side a tool is required, which will help in sharing of manual information between the VEC and the District MIS unit to computerize and update the database. This process will be repeated once in every year to keep updation of the data and make it web based. Village Education Register (VER) can be used as a tool to help this as per the following CTS updating cycle in every year. Printing of VERs with the information of all In-school & out of school children between 5+ to 14 years of age group from the existing database. Supply of VERs to selected Schools to maintain and update it for the concerned Village. Computerisation of updated data for the year, and its web integration with the information of previous year. Return back the updated VERs to the District Office through CRCC for Computerization. CTS is the digitized form of the Village Education Register (VER) and the only method to update the CTS data is to adopt the procedure and guideline issued earlier by GOI for maintenance of the VER by the VEC of each village and use this VER as the updation tool. Earlier, the VER was a blank printed booklet, which was printed and supplied to each VECs in the year 2001 to maintain the child data of concerned village and update the data manually for five years from 2001-02 to 2006-07.

                        From this year i.e. 2008-09, the collection/updation of DISE & CTS data have done at a time at village/school level to save time & money and to ensure correctness and authenticity of two databases.

  • Educational Personal Information System (EPIS)

Like, CTS it has been decided to collect the Personal Information of the Employees of the Education Department to build up an on-line data base which will lead to e-Governance in future. The Information of the Employees has been collected in a specified proforma containing following six major heads.

A. Employee General Information:

B: Employee Service Information

C: Employee GIS Information

D: Current Salary Information

E. Employee LEGAL CASE Information

F. Employee Loan Information

            The information has been provided by the DDOs concerned to get the accurate status of the employees. After collection of the data, computerization has been done through specifically designed software for the purpose.
            To maintain and update personal information of the employees, teachers, Siskshya Sahayaks using the on-line system and to expedite the process of e-Governance in the Education System.
  • Web Portal Application

For on-line monitoring of the project progress both physical and financial, better web based software has been designed by MRHD, Department of School Education & Literacy, Govt. of India, New Delhi with the help of National Informatics Centre (NIC), New Delhi and implemented through web. This total system is called as Web Portal Application System .The basic utility of the system is monitor the Budget-vis-à-vis quarterly both in physical & financial through online, in which each intervention can update the quarterly progress of the activities concerned to his/her intervention regularly.

1.            Civil Works

2.            Project Management & MIS

3.            Pedagogical Improvement

4.            Integrated Education for Disabled

5.            SC/ST Education

6.            Girls Education

7.            Research & Evaluation

8.            Planning and Management

9.            Access

10.        Media and Community Mobilization

11.        ECCE

12.        CAL

13.        Finance