Touzi Section, Collectorate ,
Dhenkanal
(Proactive Disclosure) |
Manual- 1
Particulars of
organization, functions and duties :-
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1. |
Aims and objectives of the organization :- |
Monitoring the Collection of
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2. |
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To raise the Demand of Govt. Revenue.
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3. |
Brief History and back ground for its establishment : |
To keep close watch the performance on collection of Revenue and disposal of income derived cases by Tahasildars/Add. Tahasildars/Revenue Supervisors/Revenue Inspectors & other field functionaries to raise the Demand and Collection of the District. |
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4. |
Organisation Charts |
To keep the records relating to the Demand and Balance of Land Revenue & water rate etc. of the District . |
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5. |
Allocation of Business |
i. Monitoring Revenue Collection. |
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ii. Review the performance of Tahasildars/ Addl. Tahasildars/ Revenue Supervisors/Revenue Inspectors & other field functionaries on Collection of Revenue & Disposal of Different type revenue cases for augmentation of Revenue of the District. |
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iii. Review the settlement of sairat sources and collection there of. |
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iv. Assessment of Water rate. |
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v. Conducting salatamami check at Tahasil level and to furnish annual verification report of Tahasil accounts to the office of RDC and Board of Revenue. |
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vi. Submission of Report & Return relating to Revenue collection to higher quarters |
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vii. Maintenance of files /registers /guard files bearing important orders and circulars on collection matter and settlement of sairat sources |
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viii. Keep the records showing the Demand ,Collection & Balance of revenue of the District. |
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6. |
Duties to be performed to achieve the mission |
i. On receipt of the information from Tahasildars action is to be taken to prepaid the consulted report in respect of this district and to transmit the same to proper quarters for reference and record |
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ii. Monthly review of collection is to be made to asses the performance of officers and staff engaged for the purpose and to give instruction to concerned officers to achieve the mission. |
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iii. Instruction/ guild lines of Govt. received from time to time is to be circulated to all concerned to follow the same for better collection of Revenue. |
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7. |
Details of Services render |
i. Monitoring the Revenue Collection |
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ii. Maintaining the connected files and registers . |
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iii. Review the performance of officer appointed for revenue collection |
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iv. Preparation of consolidated collection report of the district and submission of reports and return to higher quarters and accounted for the DCB position of the district. |
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8. |
Citizens interaction |
No such case |
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9. |
Postal Address of main office attached/subordinate office/ field units etc. |
District Office, Dhenkanal, Touzi Section |
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10. |
Map of office Location |
It is functioned in ground floor of the Collectorate Dhenkanal |
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11. |
Working hours both for office and public |
Usually from |
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12. |
Public interaction if any |
Does not arise |
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13. |
Grievance redress mechanism |
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Manual -2
Power and duties of officers and staff
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Sl. No |
Designation of post |
Powers |
Duties attached |
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Administrative |
Financial |
Statutory |
Others |
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1. |
Touzi Officer |
Yes |
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Yes |
Yes |
Monitoring the Collection
of Land Revenue and Water rate , Settlement of sairtat sources . At as per
rules provided in manual of Tahasil account and Orissa Minor Mineral concession
rules . Over all supervision of works of staff attached to the section. |
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2. |
Head Clerk |
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Supervising ministerial
officer of the section |
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3. |
Sr. Clerk |
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Maintenance of files and registers relating to collection
matters custodian of the records and
is responsible to put up the letters to supervising officer in time . To follow the Rules & regulation
prescribed for the section |
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4. |
Jr. Clerk |
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Maintaining the files relating
to assessment of water rate and loans ledger under LIGH & MIGH scheme .
Issue & diary of letters Ensure timely submission of report &
returns. |
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5. |
Peon |
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Distribution of Local daks and
attend the order of the officer when required |
Manual 3
Procedure followed in decision making process
Flow process Chart
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Sl. No |
Activity |
Level of action |
Time frame |
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1. |
To receive application |
Jr. Clerk |
Same day |
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2. |
To mark the letter to concerned dealing asst. |
Head Clerks |
Same day |
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3. |
To put up a diary number and send to concerned Dealing Asst. |
Jr. Clerk |
Same day |
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4. |
To prepare report and submit to supervising officer |
Dealing Asst. |
Within 3 days |
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5. |
To approve and send the reply to the concerned quarter |
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Same day |
Manual- 4
Not related
Manual- 5
Rules regulation, instructions, manuals an records for discharging functions
List of regulations, instructions, manuals and records.
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Sl. No |
Name of the act, rules regulation etc. |
Brief gist of the contents |
Reference No if any |
Price in case of priced publications |
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1 |
Manual of Tahasil Accounts |
1.General |
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ii. Register of R.I |
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iii. Register of Tahasildar |
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iv. Touzi Accounts of Collectorate |
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v. Annual verification of Tahasil Accounts |
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vi. Returns |
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APPENDIX |
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A.. Sample forms of Registers for R.I |
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B. Sample forms of Registers for Tahasil Office |
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C. Sample copies of other miscellaneous forms & returns referred to various chapters |
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D. Relevant paragraphs & accounts of the old rules on which the accounts of this manual based |
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2. |
Orissa Minor Minerals concession rules |
Chapter-I Preliminary |
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Chapter-II Grant of prospecting license for decorative stone |
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Chapter-III Grant of mining lease for decorative stone |
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Chapter-IV Grant of quarry lease |
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Chapter –V Grant of quarry permit |
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Chapter-VI- Auction |
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Chapter-VII Miscellaneous |
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Manual- 6
A statement of
categories of documents held
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Sl. No |
Nature of Record |
Details of information available |
Unit/Section where
available |
Retention period where
available |
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1. |
Loans ledger |
Loans under LIGH, MIGH scheme sanctioning recoveries made and balance for recovery |
Dist. Office Touzi section |
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2. |
DCB Position |
Statement showing Demand, Collection and Balance of revenue |
-do- |
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3. |
Settlement of Sairat Sources |
Information on settlement of sairat sources |
-do- |
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4. |
Audit report & Inspection report of AG, Orissa |
Pending Audit Reports & Inspection reports on receipt accounts |
-do- |
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Manual -7
Details of consultative committees and other bodies with which consultation are held
Not applicable
Manual -8
List of Boards, Councils committees etc.
Not applicable
Manual-9
Directory of officers
and employees
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Sl. No |
Name & Designation |
Office Phone No |
E-mail address |
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1. |
Touzi Officer |
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2. |
Head Clerk |
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3. |
Sr. Clerk |
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4. |
Jr. Clerk |
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5. |
Peon |
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Manual-10
Monthly remuneration
received by each of the officer & employees including the system of the
compensation as provided in the regulations
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Sl. No |
Name & Designation |
Pay scale/monthly remuneration |
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1. |
Touzi Officer |
Available in the Estt. Section of the Collectorate |
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2. |
Head Clerk |
-do- |
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3. |
Sr. Clerk |
-do- |
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4. |
Jr. Clerk |
-do- |
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5. |
Peon |
-do- |
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Manual -11
Non-Plan & Plan budget
Records available in Estt. Section of the Collectorate, Dhenkanal
Manual -12
List of institution given subsidy
Not applicable
Manual -13
Particulars of recipients of concessions permits or authorization granted
Not applicable
Manual 14
Information available in electronic form
Not applicable
Manual -15
Facilities available for obtaining information
Not applicable
Manual -16
List of Public information Officer / Asst. Public information Officer & 1st appellate Authority
Manual 17
Other information as may be prescribed