Forest Settlement Section, Collectorate, Dhenkanal

Manual 1

Particulars of organization, functions and duties

[Section 4(1)(b) (i)]

1. Aims and objectives of the organization

This section  forest settlement section, Collectorate, Dhenkanal is functioning to project the forests work destruction declaring the forest as reserve forest-.under section 21 of the Orissa forest Act-1972.the aim of this section in to settle more and more forest as reserve forest.

 

2. Mission /Vision

Divisional forest officer concerned are initiating proposal for declaration of reserve forest.

 

      3.BRIEF HISTORY AND BACKGROUND FOR IT ESTABLISHMENT

This section has come in to functioning under it felt necessary that forest s like Revenue forest  of gramya jungles are destroyed by people. since there was no protective measures  to project the same. To project  the village forest revenue forests etc work the distraction govt. have decided to impose certain rules and regulation. for which forest settlement section is established and functioning.

     4.ORGANISATION CHARTS :

            In this section forest settlement officer submitting draft notification under Section4(I) of the Orissa Forest Act-1972 for approval of Govt. for declaration of any area as reserved forest. After issue of draft notification and going through the objection and other records the forest settlement Officers against submit proposal to Govt. for final notification under Section 21 of the Orissa forest Act-1972. The Govt. in Revenue Deptt. in consultation with the  forest Deptt. issued the notification under Section 21 of the Orissa  ForestAct-1972.

 

5.ALLOCATION OF BUSINESS:

 

6. Duties to be performed to achieve the mission

 

7. Details of services rendered

   The forest settlement officer in submission draft notification u/s4{I} of the Orissa Forest Act-1972 for approval of Govt. for declaration of  any area as reserved forest. After issue of draft notification forest settlement officer invites public objection if any and verify the documents and records. After observing all formalities the forest settlement officer again submits proposal to Govt. for issue final notification u/s21 of Orissa forest act-1972.

 

            The Amin verifies the forest boundary with that of revenue village boundary checks the maps of concerned forest blocks. Prepares enumeration register of the adjoining revenue village of the concerned forest blocks. Verifies the revenue village boundary within the forest blocks and also renders necessary assistance to the F.S.O at the time of inquiry and hearing objections under  Orissa forest act-1972.

 

         The chainman renders his assistance to the Amin at that time of field inquiry and preparation of documents and reports its.

          one  senior clerk is  dealing with correspondence and keep records and documents safely.

         The Jr. Clerk deals with issue diary and dispatch of letters and assists the Sr. Clerk.

          The peon renders their service is running of the section work day to day work.

 8. Citizens interaction

After issue of draft notification public notices are issued inviting objections if any within a period of 30 days during this period interaction with public arises and claims of public dispose.

9.Postal address of main office, attached/subordinate office:

   At –Collectorate ,Dhenkanal

   post/Dist-Dhenkanal.

10.Map of office location:

    The map is centrally prepared in the Collectorate Dhenkanal.

11. Working hours both for office and public

       Generally from 10AM to 5PM.

12. Public interaction, if any

      There is a scope of public interaction at the time of hearing of objection after issue of 4{I} draft notification and before   issue of final notification u/s21 of Orissa Forest Act-1972.

 13. Grievance redress mechanism

    one public grievance cell is opened  in the Collectorate in which collector hears the grievance of public. This cell also attends to forest settlement section.

Manual 2

Powers and duties of officers and employees

[Section 4(1)(b)(ii)]

Powers and duties of officers and staff

Sl.No.	Designation of Post	Powers				Duties attached
		Administrative	Financial	Statutory	Others
1	Forest settlement officer, dkl	------------	-	-	-	To submit draft proposal to issue notification u/s4[I]To submit proposal for issue of final notification u/s21fact 1972.Hearing of objection if any verifies document, records etc.
2	Senior Clerk					Entrusted with work like correspondence, Officials etc.
3.	Jr. Clerk					Letters issued, receipts and dispatch and Assist of the Senior Clerk
4.	Amin					Verify the forest boundary check the maps, prepare enumeration register verify Revenue villages
5.	Chainman					Assits F.S.O at the time of hearing of objections Assists the Amin
6.	Peon					To assist of the Officer and Staff.

 

 Note: Substantive powers and duties for each position may be defined.

 

Manual 3

Procedure followed in decision-making process

[Section 4(1)(b) (iii)]

The procedure can be described both in narrative form and through Flow Process Chart. In narrative form the stages through which a proposal passes, the levels at which it

gets examined and the final authority to which it has to go for approval may be explained.

The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

 After receipt of proposal from D.F.A.

Flow Process Chart for issue of Food Card

 

            Such charts may be prepared for major functions.

 

 

Manual 4

Norms set for the discharge of functions

[Section 4(1)(b) (iv)]

Details of norms and standards set out can be given in respect of various activities. Some

of the norms are indicated below as an illustration:

Illustration

S. No	Activity	Time frame/ Norm	Remarks
	Diary of letter	3 minutes per letter
	Dispatch of letter	5 minutes per letter	Registered dak including entry in messenger book
	Typing job	30 pages per day
	Preparation of food card	50 food cards per day	Including entry in food card register

After receipt of proposal from the D.F.O. for verification of records and maps-100 plots per day.

Field verification in the concerned area-50 plots per day.

 Hearing of objection  if any -2 days only

 Manual 5

Rules, regulations, instructions, manuals and records for discharging functions

[Section 4(1)(b)(v)]

Prepare a list of rules, regulations, instructions, manuals and records for discharging

functions available with the public authority for the smooth discharge of its functions.

List of regulations, instructions, manuals and records

S. No	Name of the act, rules, regulations etc	Brief gist of the contents	Reference No if any	Price in case of priced       publications
	Orissa Forest Act -1972	Draft notification u/s4{I}final notification u/s-21

Manual 6

A statement of the categories of documents that are held by it for under its control

[Section 4(1)(b)(vi)]

Details of the records available may be made in a statement form, wing wise, unit wise,

branch wise and it may be got tabulated, indexed and catalogued. (An illustrative list is

given below)

A statement of the categories of documents held

S. No	Nature of Record	Details of information available	Unit/ section where available	Retention period, where available
	Draft proposal of forest block to be declared as reserve forest	1.Map of the forest land.
		2.Draft notification.
		3. Approval  of C.C.F.
		4.Land schedule of the area.
		5.Village map sheets.
		6.Field book.
		7.No objection certificate and concert of the Tahasildar.
		8.Certificate on Encroachment

 Manual 7

Particulars of any arrangement that exists for consultation with or representation

by the members of the public in relation to the formulation of its policy of

Implementation

[Section 4(1)(b) (vii)]

Details of consultative committees and other bodies with which consultations are held

S. No	Name and address of the Consultative Committees/bodies	Constitution of the committee/body	Role and responsibility	Frequency of meetings
	NIL	NIL	NIL	NIL

 

Other procedures adopted for formal and informal consultations with the public may also be

indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations, etc.

 

Other details whether the meetings are open to public, minutes are accessible to public

etc may also be indicated.

 Manual 8

A statement of boards, council, committees and other bodies constituted

[Section 4(1)(b) (viii)]

List of boards, councils, committees etc.

S. No	Name and address of the body	Main functions of the body	Constitution of the body	Date of constitution
1	2	3	4	5

 

Date up to which valid	Whether meetings open to public	Whether Minutes accessible to public	Frequency of meetings	Remarks
6	7	8	9

 

Please attach copies of detailed notification /orders for their constitutions.

 

 

      NIL                            NIL                                             NIL

 

Manual 9

Directory of officers and employees

[Section 4(1)(b) (ix)]

Directory

S No	Name and designation	Office Phone No	E mail address
1.	Forest Settlement Officer.	NIL	NIL
2.	Sr.Clerk	NIL	NIL
3.	Jr Clerk	NIL	NIL
4.	Amin	NIL	NIL
5.	Chainman	NIL	NIL
6.	Chainman	NIL	NIL
7.	Peon	NIL	NIL
8.	Peon	NIL	NIL

 

Manual 10

The monthly remuneration received by each of the officers and employees, including

the system of compensation as provided in the regulations

[Section 4(1)(b) (x)]

S. No	Name and Designation	Pay scale/Monthly remuneration
	This relates Establishment Section

 

                Note: Details about system of compensation provided in regulations may be given.

 

Manual 11

The budget allocated to each agency

[Section 4(1)(b)(xi)]

Non-plan budget

Major head	Activities to be performed	Sanctioned budget	Budget estimate	Revised estimate	Expenditure for the last year
	This relates Estt. Section.

 Plan budget

Name of the Plan scheme	Activities to be under taken	Date of commencement	Expected date for completion	Amount sanctioned	Amount disbursed/spent

 

Manual 12

The manner of execution of subsidy program

[Section 4(1)(b) (xii)]

 

List of institutions given subsidy

S. No	Name and address of the institution	Purpose for which subsidy provided	No of beneficiaries	Amount of subsidy	Previous years utilization progress	Previous years achievements
		Nil

 List of individuals given subsidy

S. No	Name and address of the beneficiary	Purpose for which subsidy provided	Amount of subsidy	Scheme and Criterion for selection	No of time subsidy given in past with purpose

Details of schemes under which subsidies are granted should be given.

Manual 13

Particulars of recipients of concessions, permits or authorizations granted

[Section 4(1)(b)(xiii)]

List of beneficiaries

S. No	Name and address of the beneficiary	Nature of concession/ permit/ authorization provided	Purpose for which granted	Scheme and Criterion for selection	No of times Similar concession given in past with purpose
		Nil

Note: Creation of database and its hosting on website should be done on priority basis for

activities like issue of permits, issue of authorizations, grant of concessions, licenses etc.

 

Manual 14

Information available in an electronic form

[Section 4(1)(b) (xiv)]

Details of information

S. No	Activities for which electronic data available	Nature of information available	Can it be shared with public	Is it available on website or is being used as back end data base
	Nil

 

Manual 15

Particulars of facilities available to citizens for obtaining information

[Section 4(1)(b) (xv)]

 

Facilities available for obtaining information

S. No	Facility available	Nature of Information available	Working hours
1	Information Counter
2	Website
3	Library
4	Notice board	Publication of  G.N.	7 AM to 1 PM

Manual 16

Name designation and other particulars of Public Information Officers

[Section 4(1)(b) (xvi)]

 

List of Public Information Officers

S. No	Designation of the Officer designated as PIO	Postal address	Telephone No.	e-mail address	Demarcation of Area /Activities, if more than one PIO is there
		Nil

List of Assistant Public Information Officers

S. No	Designation of the officer designated as Assistant PIO	Postal address	Telephone No.	e-mail address

First appellate authority with in the department

S. No	Designation of the officer designated as first appellate authority	Postal address	Telephone No.	e-mail address	Demarcation of Area /Activities, if more than one appellate authority is there

 

Manual 17

Other information as may be prescribed

[Section 4(1)(b) (xvii)]

 

All other information as may be prescribed for dissemination shall be collated, tabulated,

compiled, collected and provided in the form of manual from time to time.

Nil