Does not arise

9. Postal address of the main office, attached/                :

    subordinate office/ field units etc.

                        District Election Office, Dhenkanal & O/o Sub-Collector, Dhenkanal / Hindol and Kamakhyanagar

10. Map of office location                                                         :

                        Situated at the west side of Collectorate building, Dhenkanal

11. Working hours both for office and public                            :

                        Office hours as declared by the Government of Orissa.

12. Public interaction, if any                                                      :

                        Does not arise

13. Grievance redress mechanism                                             :

                        CEO Office, Bhubaneswar, District Election Office and Sub-Collectors Office will redress the grievance as per law.

 

Manual-3

Procedure followed in decision-making process

[Section 4(1)(b)(iii)]

                        The procedure can be described both in narrative form and through Flow Process Chart. In narrative form the stages through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval may be explained.

Such charts may be prepared for major functions.

Does not arise

 Manual-4

Norms set for the discharge of functions

[Section 4(1)(b)(iv)]

 

 

Note: Substantive powers and duties for each position may be defined.

 

Manual-5

Procedure followed in decision-making process

[Section 4(1)(b)(iii)]

The procedure can be described both in narrative form and through Flow Process Chart. In narrative form the stages through which a proposal passes, the levels at which it

gets examined and the final authority to which it has to go for approval may be explained.

The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

 

   Details of norms and standards set out can be given in respect of various activities.

Sl.No.	Activity	Time frame/Norm	Remarks
1	Diary of letter	3 minutes per letter
2	Dispatch of letter	5 minute per letter
3	Computer type	20 pages per day

Manual-6

Rules, regulations, instructions, manuals and records for discharging functions

[Section 4(1)(b)(v)]

                        Prepare a list of rules, regulations, instructions, manuals and records for discharging functions available with the public authority for the smooth discharge of its functions.

List of regulations, instructions, manuals and records

Sl. No	Name of the act, rules, regulations etc	Brief gist of the contents	Reference No if any	Price in case of priced publications
1	Representation of People Act,1950-1951	Preparation of E.Roll, powers of ERO & RO etc.	-	-
2	Conduct of Election,1961	Conduct of elections etc	-	-
3	Guidelines, Instructions received from time to time from both Election Commission of India and Chief Electoral Officer, Orissa	E.Roll, EPIC, Conduct of Election etc	-	-

            Such charts may be prepared for major functions.

 

Manual-7

Norms set for the discharge of functions

[Section 4(1)(b)(iv)]

Details of norms and standards set out can be given in respect of various activities. Some

of the norms are indicated below as an illustration:

Illustration

Manual-8

Rules, regulations, instructions, manuals and records for discharging functions

[Section 4(1)(b)(v)]

Prepare a list of rules, regulations, instructions, manuals and records for discharging

functions available with the public authority for the smooth discharge of its functions.

List of regulations, instructions, manuals and records

S. No	Name of the act, rules, regulations etc	Brief gist of the contents	Reference No if any	Price in case of priced       publications
1	MPLADS	Admissible  Projects which can be taken up under MPLADS	MPLADS Guideline	No
2	MLALADS	Admissible Projects which can be taken up under MLALADS	MLALADS Guideline	No
3	Special Problem Fund	Implementation of projects at district level	Special Problem Fund Guideline	No
4	District Planning Committee	Functions of DPC / Procedures of Election to DPC	Orissa District Planning Committee Act 1998 Rules 2000

Manual-9

A statement of the categories of documents that are held by it for under its control

[Section 4(1)(b)(vi)]

Details of the records available may be made in a statement form, wing wise, unit wise,

branch wise and it may be got tabulated, indexed and catalogued. (An illustrative list is

given below)

A statement of the categories of documents held

Sl. No	Nature of Record	Details of information available	Unit/ section where available	Retention period, where available
Does not arise

Manual-10

Particulars of any arrangement that exists for consultation with or representation

by the members of the public in relation to the formulation of its policy of

implementation

[Section 4(1)(b)(vii)]

Details of consultative committees and other bodies with which consultations are held

S. No	Name and address of the Consultative Committees/bodies	Constitution of the committee/body	Role and responsibility	Frequency of meetings
	Does not arise

   Other procedures adopted for formal and informal consultations with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations, etc. Other details whether the meetings are open to public, minutes are accessible to public etc may also be indicated.

 Manual-11

A statement of boards, council, committees and other bodies constituted

[Section 4(1)(b)(viii)]

List of boards, councils, committees etc

etc may also be indicated.

 

List of boards, councils, committees etc.

Please attach copies of detailed notification /orders for their constitutions. 

List of boards, councils, committees etc

Sl. No.	Name and address of the body	Main functions of the body	Constitution of the body	Date of constitution
1	2	3	4	5
Does not arise

 

Date up to which valid	Whether meetings open to public	Whether minutes accessible to public	Frequency of meetings	Remarks
6	7	8	9	10
Does not arise

Please attach copies of detailed notification /orders for their constitutions.

Manual-12

Directory of officers and employees

[Section 4(1)(b)(ix)]

Directory

Sl.No.	Name and designation	Office Phone No	E mail address
1	Collector & D.E.O, Dhenkanal	225601/226500	dm-dhenkanal@nic.in
2	Officer-In-Charge, Election, Dkl	226503	dm-dhenkanal@nic.in
3	Head Clerk, Senior Clerk, Junior Clerk, Peon, Watcher	226503	dm-dhenkanal@nic.in

Manual-13

                        The monthly remuneration received by each of the Officers and employees, including the system of compensation as provided in the regulations

[Section 4(1)(b)(x)]

Sl. No	Name and Designation	Pay scale/Monthly remuneration
1	Collector & D.E.O, Dhenkanal Officer-In-Charge, Election, Dhenkanal	6,500-10,500=Gross Rs.13,940/-
2	Head Clerk	5,000-8,000=Gross Rs.8,450/-
3	Senior Clerk	4,000-6,000=Gross Rs.7,774/-
4	Junior Clerk	3,050-4,590=Gross Rs.5,617/-
5	Peon	2,610-3,540=Gross Rs.5,239/-
6	Peon	2,610-3,540=Gross Rs.5,324/-
7	Watcher (vacant)	2,610-3,540

Note: Details about system of compensation provided in regulations may be given.

Manual-14

The budget allocated to each agency

[Section 4(1)(b) (xi)]

Non-plan budget

Major head 2015-Elections-	Activities to be performed	Sanctioned budget	Budget estimate	Revised estimate	Expenditure for the last year
102-Electoral Officer	Pay of Staff	5,41,200	11,90,453	9,36,804	8,93,024
103-Preparation & printing of E.Roll	Preparation of E.Roll	22,550	6,00,000	5,01,000	5,34,274
104-Conduct of simultaneous Election,2004	simultaneous Election,2004	-	-	-	17,17,000
105-Conduct of Election Lok Sabha	Lok Sabha Election,1999	-	-	-	26,000
106-Conduct of Election OLA	OLA,2000	-	-	-	26,000
108-EPIC	EPIC	-	5,00,000	-	-

Plan budget

Name of the plan scheme	Activities to be under taken	Date of commencement	Expected date for completion	Amount sanctioned	Amount disbursed/spent
Does not arise

Manual-15

The manner of execution of subsidy program

[Section 4(1)(b) (xii)]

List of institutions given subsidy

 

Sl. No	Name and address of the institution	Purpose for which subsidy provided	No of beneficiaries	Amount of subsidy	Previous years utilization progress	Previous years achievements
Does not arise

List of individuals given subsidy

Sl. No	Name and address of the beneficiary	Purpose for Which subsidy provided	Amount of subsidy	Scheme and Criterion for selection	No of time Subsidy given in past with purpose
Does not arise

Details of schemes under which subsidies are granted should be given.

Manual-16

Particulars of recipients of concessions, permits or authorizations granted

[Section 4(1)(b) (xiii)]

List of beneficiaries

Sl. No.	Name and address of the beneficiary	Nature of concession/Permit/ authorization provided	Purpose for which granted	Scheme and Criterion for selection	No of times Similar concession given in past with purpose
Does not arise

Note: Creation of database and its hosting on website should be done on priority basis for

activities like issue of permits, issue of authorizations, grant of concessions, licenses etc. 

Manual-17

Information available in an electronic form

[Section 4(1)(b) (xiv)]

Details of information

Sl.No.	Activities for which electronic data available	Nature of information available	Can it be shared with public	Is it available on website or is being used as back end data base
1	E.Roll of Dhenkanal district	Electoral of the 4 ACs of Dhenkanal dist.	Data in PDF will be available to public very shortly	NO

Manual-18

Particulars of facilities available to citizens for obtaining information

[Section 4(1)(b) (xv)]

Facilities available for obtaining information

Sl.No.	Facility available	Nature of Information available	Working hours
1.	Notice Board	Tender call and other notices relating to Elections	During Office Hours
2.	Website	Tender call and other notices relating to Elections	24 hours

Manual-19

Name designation and other particulars of Public Information Officers

[Section 4(1)(b) (xvi)]

List of Public Information Officers

Sl. No	Designation of the officer designated as PIO	Postal address	Telephone No.	e-mail address	Demarcation of Area /Activities, if more than one PIO is there
1	Officer-In-Charge, Election, Dhenkanal	District Election Office, Dhenkanal	226503		Within the jurisdiction of 4 ACs of Dkl dist.
2.	Revenue Officer	O/o Sub-Collector Dhenkanal	224625		Within the jurisdiction of Dkl & Gondia ACs
3	Revenue Officer	O/o Sub-Collector Hindol	251221		Within the jurisdiction of Hindol AC
4	Revenue Officer	O/o Sub-Collector Kamakhyanagar	270433		Within the jurisdiction of K.Nagar AC.

List of Assistant Public Information Officers

Sl. No	Designation of the officer designated as Assistant PIO	Postal address	Telephone No.	e-mail address
NIL

First appellate authority with in the department

Sl. No	Designation of the officer designated as first appellate authority	Postal address	Telephone No.	e-mail address	Demarcation of Area /Activities, if more than one appellate authority is there
1	District Election Officer, Dhenkanal	O/o District Election, Dkl	225601		Within the Jurisdiction of 4 ACs of Dkl dist.
2	Sub-Collector, Dhenkanal	O/o Sub-Collector, Dkl	224625		Within the jurisdiction of Dkl & Gondia ACs
3	Sub-Collector, Hindol	O/o Sub-Collector, Hindol	251221		Within the jurisdiction of Hindol AC
4	Sub-Collector, Kamakhyanagar	O/o Sub-Collector, K.Nagar			Within the jurisdiction of K.Nagar AC.

Manual-20

Other information as may be prescribed

[Section 4(1)(b) (xvii)]

                        All other information as may be prescribed for dissemination shall be collated, tabulated, compiled, collected and provided in the form of manual from time to time.