Judicial
Section, Collectorate , Dhenkanal
(Proactive
Disclosure) |
Manual 1
Particulars of organization, functions and duties
[Section 4(1) (b) (i)]
1. Aims and objectives of the organization
This section is dealing with the
following items for providing services to the public.
1. Arms and
Ammunition.
2. Explosive
Act.
3. Law and
order.
4. Issue of N.O.C.
5. Cases on
Human Rights.
6. Cases on
custodial death.
7.
Administration and Criminal cases.
8. 80
C.P.C. Notice.
9. Cinema
Autograph Act.
10. Investment
of Magisterial Power.
11.
Appointment of Notary.
12.
Appointment of G.P/A.P.P/A.G.P.
13. Payment of
fees to Govt. Pleaders.
14. Legal Aid
& Advisory Committee.
15. Jail
matters.
16. W.C.cases.
17.
Verification of Character & Antecedent Rolls of recruited Candidates.
18. Memorandum
2.
To give proper service to public.
3. Brief history and background for its
establishment
This section is a part and partial of Collect orate.
4. Organization Charts
5. Allocation of business
As mentioned at point-1
6. Duties to be performed to achieve the
mission
As mentioned at point-1
7. Details of services rendered
As mentioned at point-1
8. Citizens interaction
9. Postal address of the main office,
attached/subordinate office/ field units etc.
Collectorate, Dhenkanal P.O/Dist.Dhenkanal,759001
10. Map of office location
11. Working hours both for office and public
10A.M to
12. Public interaction, if any
13. Grievance
redress mechanism
Manual 2
Powers and duties of officers and employees
[Section 4(1) (b) (ii)]
Powers and duties
of officers and staff
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Sl.No. |
Designation of Post |
Powers |
Duties attached |
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Administrative |
Financial |
Statutory |
Others |
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1 |
O.I.C, Judicial |
Administrative |
- |
- |
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In charge of the section |
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2 |
Head clerk |
- |
- |
- |
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Supervision work of D.As attached to this section and B.C. to Collector/A.D.M. |
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3 |
Sr.Clerks(1) |
- |
- |
- |
- |
Maintains of files, case matters, jail matters, N.O.C, Explosive, meeting and conference, Reports& returns etc |
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4 |
Jr.Clerk(1) |
- |
- |
- |
- |
Maintains of files, Issue, Type, Diary, Law& Orders, Arms & Ammunitions, Cinema Autograph, verification of C/A, memorandum, payment of bills to Govt. pleaders, Reports and Returns etc. |
|
5 |
Peon(1) |
- |
- |
- |
- |
Distribution of Local Daks & movement of Files. |
Note:
Substantive powers and duties for each position may be defined.
Manual 3
Procedure followed in decision-making process
[Section 4(1)(b) (iii)]
The procedure can be described both in narrative form and through Flow
Process Chart. In narrative form the stages through which a proposal passes the
levels at which it gets examined and the final authority to which it has to go for
approval may be explained.
The Flow Process Charts can give a comprehensive process as may be
seen from the following illustration of preparing a food card.
Flow Chart
regarding disposal of letters
Central Diary Section of Collect orate
Diarist of the Section
Head Clerk/O.I.C.
Diaries
|
SL.No |
File No. |
Subject |
SL.No |
File No. |
Subject |
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1 |
III-1/05 to III-355/05(355Files) |
Administration of civil Justice |
1 |
II-1/05 to 43/05(43 Files) |
Arms & Ammunition |
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2 |
VII-1/05 to 4/05(4 Files) |
Conference & Meeting |
2 |
V-1/05 to 5/05(5 Files) |
Appointment of G.P/P.P/A.P.P |
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3 |
X/1/05 & 2/05 |
Inspection |
3 |
VI-1/05 to 6/05(6Files) |
Cinema Autography |
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4 |
XII-1/05 to 14/05 |
Jail matter |
4 |
VII-1/05 |
Meeting on Joranda
mela/Mahasivratri/Car festival. |
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5 |
XVIII-1/05 to 17/05 |
Police & Special report |
5 |
XI-1/05 to 2/05(2 Files) |
Investment of Magisterial power. |
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6 |
IV-1/05 to 2/05 |
Joint enquiry report of Atrocity cases. |
6 |
XII-11/05 |
Custodial death |
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7 |
I-1/05 |
Act Rules & Regulations |
7 |
XIV-1/05 to 23/05( 23Files) |
Law & Orders |
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8 |
VII-2/05,3/05,4/05 |
Quarterly police Magistracy
Co-op-meeting, Monthly meeting of Sr. Officers, Collector’s Conference. |
8 |
XVI-05 to 2/05 ,4/05 to 7/05,11/05 to
20/05 |
Misc. |
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9 |
IX-1/05 to 47/05(47 Files) |
Explosive Act |
9 |
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Gun license Register. |
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10 |
XVI-3/05,XVI-9/05,XVI-10/05,XVI-21/05 |
Office procedure, Red Cross, Loud speaker
permission, Flow Chart Issue of “C” certificate. |
10 |
XXXVI-1/05 & 2/05 |
Verification of C/A Rolls. |
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11 |
|
Misc. and W.C.Cases records. |
11 |
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Application register of Gun license |
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12 |
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Explosive license register |
12 |
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Verification Register of C/A |
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13 |
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All report and returns. |
13 |
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Issue, Diary, Peon book register. |
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14 |
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All report and returns. |
H.C/O.I.C : Within one day 70% to be disposed of at O.I.C. level
A.D.M : Within one day 25% to be disposed of .
Collector : Within 0ne day 5% to be disposed of.
Such charts
may be prepared for major functions.
Manual 4
Norms set for the discharge of functions
[Section 4(1) (b) (IV)]
Details of norms and standards set out can be given in respect of
various activities. Some
of the norms are indicated below as an illustration:
Illustration
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S. No |
Activity |
Time frame/ Norm |
Remarks |
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1 |
Diary of letter |
3 minutes per letter |
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2 |
Issue of letter |
3 minutes per letter |
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3 |
Entry in messenger book one letter |
1 minutes |
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4 |
Typing |
20 pages per day |
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5 |
Processing of Files |
15 minutes per letter |
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6 |
Drafting |
30 minutes per letter |
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7 |
Preparation of Gun license, Explosive license, N.O.C, etc. |
30 minutes per one license |
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Manual 5
Rules, regulations, instructions, manuals and records for
discharging functions
[Section 4(1) (b) (v)]
Prepare a list of rules, regulations, instructions, manuals and
records for discharging
functions available with the public authority for the smooth discharge
of its functions.
List of
regulations, instructions, manuals and records
|
S. No |
Name of the
act, rules, regulations
etc |
Brief gist of the contents |
Reference No if any |
Price in case of priced publications |
|
1 |
Arms Act,1959 |
Regarding grant /Renewal of Gun license |
- |
- |
|
2 |
Arms Rules,1962 |
Sanction of procesecution U/S-39 of Arms Act. |
- |
- |
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3 |
Orissa law Officers manual |
Appointment of Law Officers ,Rules for fees bills etc to law office |
- |
- |
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4 |
Petroleum Act,1934 |
- |
- |
- |
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5 |
Petroleum Rules,2002 |
Grant of N.O.C. |
- |
- |
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6 |
Explosive Act,1884 |
Grant of Explosive license |
- |
- |
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7 |
W.C.Act,1923 |
Cases under work men’s compensation Act. |
- |
- |
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8 |
Jail Manual |
Release of prisoners on parole. |
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Manual 6
A statement of the categories of documents that are held by it for
under its control
[Section 4(1) (b) (VI)]
Details of the records available may be made in a statement form,
wing wise, unit wise,
branch wise and it may be got tabulated, indexed and catalogued.
(An illustrative list is
Given below)
A statement of
the categories of documents held
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S. No |
Nature of Record |
Details of information available |
Unit/ section where available |
Retention period, where available |
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1 |
2 |
3 |
4 |
5 |
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1 |
Gun license Register and Files |
Grant/Renewal of Gun license |
Judicial Section |
Permanent. |
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2 |
Explosive license Register & Files. |
Grant/Renewal of Explosive license |
Judicial Section |
Permanent. |
Manual 7
Particulars of any arrangement that exists for consultation with or
representation
by the members of the public in relation to the formulation of its
policy of
Implementation
[Section 4(1)(b) (vii)]
Details
of consultative committees and other bodies with which consultations are held
|
S. No |
Name and
address of the Consultative Committees/bodies |
Constitution
of the committee/body |
Role and
responsibility |
Frequency of meetings |
|
1 |
2 |
3 |
4 |
5 |
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1 |
Sr. Officers meeting |
1.Dist.Magistrate& Collector, Dist. Sessions Judge, C.J.M,S.P, C.D.M.O, P.P,D.F.O, Supdt. of Excise |
Review on disposal of cases |
Once in 2 month |
|
2 |
Police Magistracy Co-Operation. |
D.M& Collector, Dkl, S.D.J.M,Dkl/Hindol/Kamakhyanagar, S.P.Dhenkanal, D.F.O,Dhenkanal, Supdt..of Excise, Dhenkanal, R.T.A,Dkl, S.D.M,Dkl/Hindol/kamakhyanagar. |
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Other procedures adopted for formal and
informal consultations with the public may also be
Indicated such as Bhagidari, Jan Sunvai,
interaction with resident welfare associations, etc.
Other details whether the meetings are open to public, minutes are
accessible to public
etc may also be indicated.
Manual 8
A statement of boards, council, committees and other bodies
constituted
[Section 4(1) (b) (viii)]
List of boards, councils, committees etc.
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S. No |
Name and address of the body |
Main functions of the body |
Constitution of the body |
Date of constitution |
|
1 |
2 |
3 |
4 |
5 |
NIL
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Date up to which valid |
Whether meetings open to public |
Whether Minutes accessible to public |
Frequency of meetings |
Remarks |
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6 |
7 |
8 |
9 |
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NIL
Manual 9
Directory of officers and employees
[Section 4(1) (b) (ix)]
Directory
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S No |
Office Phone No |
E mail address |
|
1 |
3 |
4 |
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1 |
226503 |
dmdkl@ori.nic.in |
Manual 10
The monthly remuneration received by each of the officers and
employees, including
the system of compensation as provided in the regulations
[Section 4(1)
(b) (x)]
Note: Details about system of compensation
provided in regulations may be given.
Manual 11
The budget allocated to each agency
[Section 4(1) (b) (xi)]
Non-plan budget
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Major head |
Activities to be performed |
Sanctioned budget |
Budget estimate |
Revised estimate |
Expenditure for the last year |
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NIL
Plan budget
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Name of the Plan scheme |
Activities to be
under taken |
Date of commencement |
Expected date for completion |
Amount sanctioned
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Amount disbursed/spent |
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Manual 12
The manner of execution of subsidy program
[Section 4(1) (b) (xii)]
List of
institutions given subsidy
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S. No
|
Name and address of the institution
|
Purpose for which subsidy provided |
No of beneficiaries
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Amount of subsidy
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Previous years utilization progress
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Previous years achievements |
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NIL
List of
individuals given subsidy
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S. No
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Name and address of the beneficiary |
Purpose for which subsidy provided |
Amount of subsidy
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Scheme and Criterion for selection |
No of time subsidy given in past with purpose |
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Manual 13
Particulars of recipients of concessions, permits or authorizations
granted
[Section 4(1)
(b) (xiii)]
List of beneficiaries
|
S. No
|
Name and
address of the
beneficiary |
Nature of concession/
permit/ authorization provided |
Purpose for which granted
|
Scheme and Criterion for selection
|
No of times Similar
concession given in past
with purpose |
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NIL
Note: Creation of
database and its hosting on website should be done on priority basis for
activities like issue of permits, issue of authorizations, grant
of concessions, licenses etc.
Manual 14
Information available in an electronic form
[Section 4(1) (b) (xiv)]
Details of
information
|
S. No
|
Activities for
which electronic
data available |
Nature of information available
|
Can it be
shared with public
|
Is it available on website or is being used as back end data base |
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Manual 15
Particulars of facilities available to citizens for obtaining information
[Section 4(1) (b) (xv)]
Facilities
available for obtaining information
|
S. No
|
Facility available |
Nature of
Information available |
Working hours |
|
1 |
2 |
3 |
4 |
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Information Counter (Sam park) |
All Types of Forms for grant of Arms/Explosive license |
10 A.M to 5 P.M. |
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Manual 16
Name designation and other particulars of Public Information
Officers
[Section 4(1)(b)(xvi)]
List of Public
Information Officers
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S.
No
|
Designation
of the Officer designated as PIO |
Postal address |
Telephone
No.
|
e-mail address |
Demarcation of Area /Activities, if more than one PIO is there |
|
1 |
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2 |
3 |
4 |
5 |
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1 |
O.A.S,O.I.C,P.G-Cell |
Collectorate,Dhenkanal |
- |
- |
- |
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List of
Assistant Public Information Officers
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S.
No
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Designation
of the officer designated as Assistant PIO |
Postal address |
Telephone No. |
e-mail address |
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First appellate
authority with in the department
|
S.
No
|
Designation
of the officer
designated as first
appellate authority |
Postal address |
Telephone No. |
e-mail address |
Demarcation
of Area /Activities, if more than one
appellate authority is there |
|
1 |
2 |
3 |
4 |
5 |
6 |
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1 |
A.D.M,Dhenkanal |
Collectorate, Dhenkanal |
225700(O) 224782(Res) |
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Manual 17
Other information as may be prescribed
[Section 4(1)(b) (xvii)]
All other
information as may be prescribed for dissemination shall be collated,
tabulated, compiled, collected and provided in the form of manual from time
to time.