MANUAL-1
Particulars of organisation
functions and duties :
1. Aims and
objectives of the
organisation :
(1) Implementation
of Revenue Act and Rules, collection of Revenue and maintenance of law and
order.
(2) Welfare and upliftment
of the SC/ST/OBDs and other minorities.
(3) Proper distribution of control commodities.
(4) Implementation of Electro Act, Gram Panchayat Act etc.
2. Mission/
Vision
: To see that the various
Acts, Rules and Regulations passed by the state Govt. and Govt. of India are
properly enforced.
3. Brief history
and back ground for its : (i) Establishment of Revenue
establishment. inistration at the Sub-Divisional Level along with all
other works of Administration like welfare Gram Panchayat
social welfare, Small savings Election and supply etc.
4. Organisation Chart. : (ii) Revenue
Organisation :
(1) Sub-Collector
(2) Revenue Officer
(3) Nizarat Officer
(4) Head Clerk
(5) Steno
(6) Senior Clerks
(7) Junior Clerks
(8) Daftary
(9) Peon
(10) N.W.S.
(11) Driver
(B)
Welfare Organisation
(1) A.D.W.O.
(2) Senior Clerk
(3) Junior Clerk
(4) Peon
(C)
Gram Panchayat Section
(i) S.D.P.O.
(2) WH. Peon
(D)
Supply Section
(1)
A.C.S.O.
(2) Peon
(E)
Social Welfare Section
(1) S.S.W.O.
(F)
Small Savings
(1) S.S.O.
5. Allocation
of Business : (1) Matters
relating to Revenue Administration.
(2) Matters relating to Welfare Organisation.
(3)
Matters relating to Gram Panchayat Organisation.
(4) Matters relating to Civil Supply Organisation.
(5) Matters relating Social welfare Organsiation.
(6) Matters relating to Small Savings wing.
6. Duties to be
performed : To perform the duties as per the
provisions
to achieve
the mission contained
in various Act, Rules and Regulations passed by the Govt. of Orissa and Govt. of India by utilizing the services of
entire administrative wings/machineries of Sub-Collector’s Office to achieve
the mission.
7. Details of
service rendered : (1) Matters
relating to Bill, Budget and establishment.
(2) Matters relating to meeting of
Industrialists.
(3) Approval of Sairat/Bebanobasti/lease
cases (OPLE)
(4) Alienation cases.
(5) Matters relating to Govt. quarters.
(6) Disposal of stamp cases ups 47’A’ of
India stamp Act.
(7) Issue of solvency and valuation certificates.
(8) Issue of Stamp vender Licenses.
(9) Development committee meeting.
(10) Jana Sampark Sibira
(11)
Irrigation matters
(12) Rural works activities
(13) Documents relating to SGSY/NFWF/DLRG
(14) Matters relating to water supply
(15) Kutie Jyoti
(16) Matters rating to PMGY and I.A.Y.
(17) District vigilance and monitoring committee
(18) Matters relating to education.
(19) Matters relating to health.
(20) Matters relating to election.
(21) Matters relating to institution and disposal of
certificate cases.
(22) Matters relating to supply of copy and
information.
(23) Bill Budget and establishment of welfare wing.
(24) Sanction drawl and disbursement of Post Matric Scholarship.
(25) Inspection of Officer u/s 13(2) of ORV Act.
(26) Issue of caste certificate.
(27) Disposal of cases u/s 11.23.23A of O.L.R Act
(28) Relating to G.P. Election and bye-election.
(29) Allegation against G.P. Secretary.
(30) Matters relating to G.P. Appeal cases.
(31) Relating to particulars of electoral members.
(32) Relating to non-confidence motion.
(33) Maters relating to long term lease.
(34) Fixation of up-set price of public property.
(35) Relating to assets and liabilities of G.Ps
(36) Proceedings of Hg.P.
Meeting.
(37) Annual inspection of G.P.
(38) Annual Administration report.
(39) Matters relating to small savings
(40) Sanction/disbursement of State
OAP/NOAP/NFBS/OAP
(41) Recommendation of registration of societies and
NGOs.
(42) Issue of disability certificate.
(43) Award of exgratia for
death due to natural calamity.
(44) Payment of grant in-aid received from chief
Ministers Relief fund.
(45) Death due to starvation.
(46) Financial assistance from Red Cross fund.
(47) Maintenance of Law & order.
(48) Mutation appeal.
(49) Encroachment appeal.
(50) Lease appeal.
(51) Appointment of retailer of controlled
commodities.
(52) Distribution of controlled commodities.
(53) Appointment of Strong Agents.
(54) Issue & Renewal of Retails license.
(55) Recovery of amount held under Audit objection.
(56) Settlement of Audit para
/ objection.
8. Citizens Interaction : There is provision for interaction
with the public.
9. Postal
address of the main office : Office of the Sub-Collector, Kamakshyanagar
attached/subordinate
Office/field Dist. - Dhenkanal.
units etc.
10.Map of Office location :
11. Office hours both for office and public :
10 A.M. to 5 P.M.
12. Public interaction if any : Officer
are interactive with public at the time of their field visit.
13. Grievance redress mechanism : Grievance
cell is functioning on every Saturday.
MANUAL – 2
Power and
duties of officers and staff.
|
Sl. No
|
Designation
of Post
|
Powers
|
Duties
attached
|
|
Administrative
|
Financial
|
Statutory
|
Others
|
|
01
|
Sub-Collector
|
Administrative
|
Financial
|
Statutory
|
Others
|
To see
proper enforcement of Acts Rules & Regulation
|
|
02.
|
Revenue
Officer
|
Administrative
|
Financial
|
Statutory
|
Others
|
To see
proper enforcement of Acts Rules & Regulation
|
|
03.
|
Nizarat Officer
|
Administrative
|
Financial
|
Statutory
|
Others
|
To see
proper enforcement of Acts Rules & Regulation
|
|
4.
|
Head
Clerk
|
Administrative
|
Financial
|
Statutory
|
Others
|
General
Supervision
|
|
5.
|
Steno
|
Administrative
|
Financial
|
Statutory
|
Others
|
To see
proper enforcement of Acts Rules & Regulation
|
|
6.
|
Senior
clerk
|
Administrative
|
Financial
|
Statutory
|
Others
|
Processing
of files & Accounts
|
|
7.
|
Junior
clerks
|
Administrative
|
Financial
|
Statutory
|
Others
|
Processing
of files
|
|
8.
|
Daftary
|
Administrative
|
Financial
|
Statutory
|
Others
|
Binding
of registers, stamping of letters and preparation of forms and registers.
|
|
9.
|
Peon
|
Administrative
|
Financial
|
Statutory
|
Others
|
Distribution
of daks
|
|
10.
|
N.W.S.
|
Administrative
|
Financial
|
Statutory
|
Others
|
Sweeping
of office and watching of office at night time.
|
|
11.
|
Driver
|
Administrative
|
Financial
|
Statutory
|
Others
|
In-charge
of vehicle.
|
Welfare
|
1.
|
ADWO
|
Administrative
|
Financial
|
Statutory
|
Others
|
To see
proper enforcement of Act Rules & Regulations.
|
|
2.
|
Sr.
Clerk
|
Administrative
|
Financial
|
Statutory
|
Others
|
Processing
of files.
|
|
3.
|
Junior
clerks
|
Administrative
|
Financial
|
Statutory
|
Others
|
To see
proper enforcement of Acts Rules & Regulation
|
|
4.
|
Peon
|
Administrative
|
Financial
|
Statutory
|
Others
|
Distribution
of daks
|
Supply
|
1.
|
ACSO
|
Administrative
|
Financial
|
Statutory
|
Others
|
Supervision
of PDS and enforcement.
|
|
2.
|
M.I.
|
Administrative
|
Financial
|
Statutory
|
Others
|
Supervision
of PDS and enforcement.
|
Gram
Panchayat
|
1
|
SDPO
|
Administrative
|
Financial
|
Statutory
|
Others
|
Supervision
of PDS and enforcement
|
|
2.
|
Peon
|
Administrative
|
Financial
|
Statutory
|
Others
|
Disbursement
of Daks.
|
Social
Welfare
|
1.
|
S.S.W.O.
|
Administrative
|
Financial
|
Statutory
|
Others
|
Supervision
of SOCIAL Welfare & ICDS activities.
|
Small
Savings
|
1.
|
|
Administrative
|
Financial
|
Statutory
|
Others
|
Supervision
small savings activities.
|
Manual-3
Procedure
followed in decision-making process.
Flow process
for decision-making
|
Sl. No.
|
Activity
|
Level of
action
|
Time frame
|
|
01.
|
To receive application and send
for perusal of officer
|
Counter Clerk/Receive Clerk
|
Same day
|
|
02.
|
To put a diary number
|
Diary Clerk
|
Next day
|
|
03.
|
To send the letters/Daks to the dealing Assistant concerned
|
Diary Clerk
|
Same day
|
|
04.
|
To put up and send the file to the
Head Clerk
|
Dealing Assistant
|
Within 3
days normally
|
|
05.
|
Send it to the officer-in-charge
concerned
|
Head Clerk
|
Same day
|
|
06.
|
To approve or send if for approval
by the Sub-Collector
|
Officer- In- Charge
|
Same day
|
|
07.
|
To prepare fare copy
|
Sub-Collector
|
Same day
as per his availability at HQRS
|
|
08.
|
To prepare fare copy
|
Typist
|
As per
load of files for typing
|
|
09.
|
To sign the fare copy and return
|
Officer concerned
|
Same day
|
|
10.
|
To deliver local daks/ dispatch out side dake.
|
Peon/ dispatcher as the case may
be
|
Next 1-2
days
|
|
11.
|
Application for issue of Ration
card/consumer card
|
M.I. on enquiry & issue to the
consumer in case of new
|
Within one
week as per Govt. instruction from time to time
|
|
12.
|
Appointment/Issue of retail
Licenses/Renewal
|
Processing before the Authority
|
Within one
month.
|
Manual-4
|
Sl. No
|
Activities
|
Time
framed/Norms
|
Remarks
|
|
01.
|
Diary of
letter
|
3 minutes
per letter
|
|
|
02.
|
Dispatch
of letter
|
5 minutes
per letter
|
Registered are including entry in
massager book
|
|
03.
|
Typing Job
|
30 Pages
per day
|
|
|
04.
|
Put up of
letters
|
Normally within 3 days of receipt from Diary section
|
|
Manual-5
Rules
Regulations, instruction and records for discharging functions
|
Sl. No
|
Name of
the Act, Rules Regulations etc.
|
Brief gist
of the contents
|
Reference
No., if any
|
Price in case
priced publication
|
|
1
|
2
|
3
|
4
|
5
|
|
01.
|
Orissa Record
Manual
|
Procedures for dealing/processing
of files and records etc.
|
|
|
|
02.
|
Orissa Service
Code
|
In contains service maters
|
|
|
|
03.
|
Orissa Civil
Services Pension on Rules, 1992
|
Relating to sanction of pension
etc.
|
|
|
|
04.
|
Orissa Civil
services (Comm. Of pen) rules, 1992
|
Relating to sanction of
commutation of fraction of pension etc
|
|
|
|
05.
|
O.G.F.R. Vol-I
& II
|
Relates to financial matter
|
|
|
|
06.
|
Budget Mannual
|
Procedure of preparation of Budget
|
|
|
|
07.
|
Orissa Leave
Rules
|
Matter relating to sanction of
Leave
|
|
|
|
08.
|
Orissa GPF Rules
|
Proceeding for sanction of
Temporary/ Advance/ Non-Refundable Advance/ Final payment of GPF
|
|
|
|
09.
|
Orissa TA Rules
|
Matter relating to traveling
Allowance.
|
|
|
|
10.
|
Medical attendance rules
|
Matters relating to reimbursements
Medicine etc.
|
|
|
|
11.
|
OCC (CCA) rules
|
|
|
|
|
12.
|
Orissa Govt.
servant conduct rules
|
|
|
|
|
13.
|
ORV Act & rules
|
Inspection of officers of
appointing authoritiesu/s-13(2) of ORV Act.
|
|
|
|
14.
|
Orissa Land
Reforms Manual
|
Matter elating to cases u/s-22,23
and 23 A of OLR Act.
|
|
|
|
15.
|
Orissa Stamp Act
|
Under valuation cases
|
|
|
|
16.
|
OPDR Act
|
Certificate cases, issue of stamp
vendor license
|
|
|
|
17.
|
C.R. PC
|
Cases u/s-109, 110, 107, 144, 133,
147
|
|
|
|
18.
|
Orissa OEA Act
|
Confirmation of Be-bandadasti cases
|
|
|
|
19.
|
Manual of Tahasil
Account
|
Verification of Tahasil Accounts
|
|
|
|
20.
|
PDS Rules, 2002
|
Functioning licensing and
enforcement activities.
|
|
|
Manual-6
Statement of the categories of documents
that are held by it on under its control
|
Sl. No.
|
Nature of
records
|
Details of
Information
|
Unit/Section
where available
|
Retention
period
|
Where
available
|
|
1
|
2
|
3
|
4
|
5
|
6
|
|
01
|
Files
|
(1) Bill, Budget &
Establishment
|
Establishment Section
|
|
|
|
02.
|
Record
|
(2) Meetings of Industries.
|
Gen. & Misc. Section
|
|
|
|
03.
|
Records/Files
|
(3) Siarat/
Bebondobasti/ Lease cases ( OPLE)
|
Revenue Section
|
|
|
|
04.
|
Records/Files
|
(4) Stamp cases u/s 47’A’ of stampa Act.
|
Revenue Section
|
|
|
|
05.
|
Records/Files
|
(5) Issue of solvency &
valuation certificate
|
Revenue Section
|
|
|
|
06.
|
Records/Files
|
(6) Issue of stamp vender licenses
|
Revenue Section
|
|
|
|
07.
|
Files
|
(7) Jana Sampark
Sibir
|
Development Section
|
|
|
|
08.
|
Documents
|
(8) Relating to SGSYP N.F.W.P/
D.L.R.G.
|
Development Section
|
|
|
|
09.
|
Documents
|
(9) Kutir
Jyoti
|
Development Section
|
|
|
|
10.
|
Documents
|
(10) P.M..Y. and IAY
|
Development Section
|
|
|
|
11.
|
Documents
|
(11) Maters relating to Election
|
Development Section
|
|
|
|
12.
|
Records/Documents
|
(12) Institution and disposal of
certificate cases
|
Certificate cases
|
|
|
|
13.
|
Records/Documents
|
(13) Supply of copy and
Information
|
Record Room
|
|
|
|
14.
|
Documents
|
(14)Bill, Budget, Establishment of
the employees working under SC/ST Dev. Deptt.
|
Record Room
|
|
|
|
15.
|
Documents
|
(15_ Post Matric
scholarship
|
Record Room
|
|
|
|
16.
|
Documents
|
(16) Issue of Caste Certificate
|
Record Room
|
|
|
|
17.
|
Documents
|
(17) Relating to G.P. election and
Bye-election.
|
G.P. Section
|
|
|
|
18.
|
Documents
|
(18) G.P. Appeal cases
|
G.P. Section
|
|
|
|
19.
|
Documents
|
(19) Particulars of elected
members
|
G.P. Section
|
|
|
|
20.
|
Documents
|
(20) Relating to non-confidence
motion against Sarapancha/ Naib
Sarapancha/Chairman/Vice Chairman
|
G.P. Section
|
|
|
|
21.
|
Documents
|
(21)Relating to Log term lease panchayat section
|
Panchayat Section
|
|
|
|
22.
|
Documents
|
(22) Upset Prices of Public
properties
|
Panchayat Section
|
|
|
|
23.
|
Documents
|
(23) Relating to KVP/NSC/MIS
Scheme
|
Small Savings section
|
|
|
|
24.
|
Documents
|
(24) Small saving lottery scheme
|
Small Savings section
|
|
|
|
25.
|
Documents
|
(25) Sanction/disbursement of OAP/ NOAP/ NFBS/ ODP
|
Social welfare Deptt.
|
|
|
|
26
|
Documents
|
(26) Award of ex-gratin for death
due to Natural Calamity
|
Emergency Section
|
|
|
|
27.
|
Documents
|
(27) Payment of grant-in-aid
received from Chief Minister’s Relief und
|
Emergency Section
|
|
|
|
28.
|
Documents
|
(28) Death due to starvation
|
Emergency Section
|
|
|
|
29.
|
Documents
|
(29) Red cross fund
|
Emergency Section
|
|
|
|
30.
|
Documents
|
(30) Cases u/s 107,110, 144, 145
Cr, P.C.
|
Judicial Sec.
|
|
|
|
31.
|
Documents
|
(31) Delegation of special police
other power to public
|
Judicial Sec.
|
|
|
|
32.
|
Documents
|
Cases under O.L.R. Act
|
Judicial Sec.
|
|
|
|
33.
|
Documents
|
(33) AGP/APP establishment
|
Judicial Sec.
|
|
|
|
34.
|
Documents
|
(34) Workmen’s compensation Act
1923
|
Judicial Sec.
|
|
|
|
35.
|
Documents
|
(35) Joint enquiry in to atrocity
cases
|
Judicial Sec.
|
|
|
|
36.
|
Documents
|
(36) Allegation against Police Deptt.
|
Judicial Sec.
|
|
|
|
37.
|
Documents
|
(37) Excise matters
|
Judicial Sec.
|
|
|
|
38.
|
Documents
|
(38) Quarterly police Magistrate
C-operation meeting
|
Judicial Sec.
|
|
|
|
39.
|
Documents
|
(39) Public entertainment
|
Judicial Sec.
|
|
|
|
40.
|
Documents
|
(40) Loud speaker permission
|
Judicial Sec.
|
|
|
|
41.
|
Documents
|
(41) Cinema
|
Judicial Sec.
|
|
|
|
42.
|
Documents
|
(42) Explosive matters
|
Judicial Sec.
|
|
|
|
43.
|
Documents
|
(43) Jail matter
|
Judicial Sec.
|
|
|
|
44.
|
Documents
|
(44) Mutation Appeal
|
Judicial Sec.
|
|
|
|
45.
|
Documents
|
(45) Encroachment Appeal
|
Judicial Sec.
|
|
|
|
46.
|
Documents
|
(46) Lease Appeal
|
Judicial Sec.
|
|
|
|
47.
|
Documents
|
(47) O.E.A. (Bebandobasti
Appeal)
|
Judicial Sec.
|
|
|
|
48.
|
Documents
|
(48) Cases u/s 22 of O.L.R. Act.
|
Judicial Sec.
|
|
|
|
49.
|
Documents
|
(49) Cases u/s 23, 23-A of OLR Act
|
Judicial Sec.
|
|
|
|
50.
|
Documents
|
(50) Appointment of retailer
|
C.S. Section
|
|
|
|
51.
|
Documents
|
(51) Enfacement
|
C.S. Section
|
|
|
|
52.
|
Documents
|
(52) Supply of S.K. Oil to Sub wholesaler
|
C.S. Section
|
|
|
|
53.
|
Documents
|
(53) Issue of Ration cards
|
C.S. Section
|
|
|
|
54.
|
Documents
|
(54) Relating to BLAC/T.L.A.C.
|
C.S. Section
|
|
|
|
55.
|
Documents
|
(55) Procurement of paddy
|
C.S. Section
|
|
|
|
56.
|
Documents
|
(56) Supply & distribution of APL heat, AAY/Annapurna Rice/Levy Sugar/BPL Rice
|
C.S. Section
|
|
|
|
57.
|
Documents
|
(57) Appointment of storage Agent
|
C.S. Section
|
|
|
|
58.
|
Documents
|
(58) Issue of retail Licenses
|
C.S. Section
|
|
|
|
59.
|
Documents
|
(59) Relating to petrol Pump
|
C.S. Section
|
|
|
|
60.
|
Documents
|
(60) Recovery of Amount held under Audit objection
& Settlement of Audit para
|
Audit Section
|
|
|
Manual-7
Particulars
of any arrangement that waits for consultation or representation by members of the
public in relation to the formulation of its policy of implementation:
|
Sl. No
|
Name &
address of the consultative committed bodies
|
Constitution
of the committed body
|
Role and
responsibility
|
Frequency
of meeting
|
|
1
|
2
|
3
|
4
|
5
|
Manual-8
|
Sl.
No
|
Name
and address of the body
|
Constitution
of the body
|
Date of constitution convened
|
Date
to which valid
|
Whether
meetings open to Public
|
Whether
meeting accessible to public
|
Frequency of meeting
|
Remark
|
|
1
|
2
|
3
|
4
|
5
|
6
|
7
|
8
|
9
|
|
01.
|
Town level advisory committee, K. Nagar N.A.C./ Bhuban N.A.C.
|
As per Govt. in FS & CW Deptt.
Letter No. 27754(30) dated 19.9.05
|
1.K.
Nagar NAC
16.5.05
2.Bhuban NAC under
process
|
2005-06 & till body is
modified
|
No
|
No
|
By-monthly
|
|
|
02.
|
Block
level Advisory Committee meeting, K. Nagar/ Bhuban/ Parjanga/ Kankadahad.
|
As per Govt. in FS & CW Deptt.
Letter No. 27754(30) dated 19.9.05
|
1. K.Nagar, Block
21.5.05
2. Bhuabn Block
21.5.05
3. Paranjang
Block
1.6.05
4. K. Had Block
21.05.05
|
2005-06 & till body is
modified
|
No
|
No
|
By-monthly
|
|
|
03.
|
RL
A. of NACs/Block
|
As
per Govt. in FS & CW Deptt. L. No. 15380(27)
12.5.93
|
At. NAC/
Block Level
|
2005-06 & till body is
modified
|
No
|
No
|
By-monthly
|
|
Manual –9
Directory of Officers & Employees
Sl. Name & Designation Officer
Phone No. Email
Address
No.
1. Sri Babaji Ch. Das, OAS(I) JB 270422
(Office)
Sub-Collector,
Kamakhyanagar 270433
(Res.)
Manual –10
Monthly remuneration received
by each of its officers & employees including the system of compensation
Manual-11
Budget
allocated to each category
Non-Plan
Budget
|
Major Head
|
Activities
to be performed
|
Sanctioned
budget
|
Budget
estimated
|
Revised
estimate
|
Expenditure
for the last year
|
|
9-2053-DA-
|
Salary of Staff
|
|
|
|
|
|
17-252-ORDP (G.P.)
|
Salary of
Staff
|
|
|
|
|
|
63-2235-SSWO
|
Salary of
Staff
|
|
|
|
|
|
11-2225 Welfare Dist. Estt.
|
Salary of
Staff
|
|
|
|
|
|
11-2225 Welfare Sevak-Estt.(Non
Plan ST)
|
Salary of
Staff
|
|
|
|
|
|
11-2225 Welfare Sevak Estt. (Non-Plan SC)
|
Salary of
Staff
|
|
|
|
|
Plan budget
|
Name
of the
Plan
scheme
|
Activities
to be under taken
|
Date
of
commencement
|
Expected
date
for
completion
|
Amount
sanctioned
|
Amount
disbursed/spent
|
|
|
|
|
|
|
|
|
|
|
Does not arise
|
|
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|
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Manual 12
The manner of execution of subsidy program
[Section 4(1)(b)(xii)]
List of institutions given
subsidy
|
S.
No
|
Name and address of the
institution
|
Purpose
for which
subsidy provided
|
No of
beneficiaries
|
Amount
of
subsidy
|
Previous
years
utilization progress
|
Previous years
achievements
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Does not arise
|
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|
|
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|
|
|
|
|
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