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RIGHT TO INFORMATION ACT,2005
DISTRICT PLANNING OFFICE
(PROACTIVE DISCLOSURE)
Chapter-2 (Manual . 1)
Particulars of Organization, Functions and Duties
2.1.
History/Background/Objective/purpose of the public
authority
The
District Planning Office, Dhenkanal is being functioning
in its own building with effect from 01.08.1984 as per
the Notification No. 11494/P dt.25.07.1984 of Planning &
Co-ordination Department, Govt. of Odisha. The office is
located near Dhenkanal Municipal office.
The main
objectives of the office is to prepare the Annual
Plan/Five Year Plan & perspective plan for the district
in active cooperation of the district level Officers.
Miss Neeta
Mohanty, District Planning Officer is in charge of this
office with effect from 28.06.05.
ORGANISATION CHART OF DISTRICT PLANNING OFFICE
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DISTRICT PLANNING OFFICER |
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SENIOR ECONOMIC INVESTIGATOR |
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SENIOR ECONOMIC INVESTIGATOR |
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CARTOGRAPHER |
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SENIOR CLERK |
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DATA ENTRY OPERATOR |
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DRIVER |
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PEON |
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CHOUKIDAR-CUM- SWEEPER |
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Manual 2
Powers and
duties of officers and employees
[Section
4(1)(b)(ii)]
Powers and
duties of officers and staff
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Sl.No. |
Designation of Post |
Powers |
Duties attached |
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Administrative |
Financial |
Statutory |
Others |
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1 |
District Planning Officer |
Head of office / Overall Charge of Office |
Drawing & Disbursing officer
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Drawing & Disbursing officer / over all
charges |
As & when ordered by Govt. |
Head of office / Overall Charge of Office |
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2 |
Senior Economic Investigators |
- |
- |
- |
As & when ordered by DPO |
Member of Parliament Local Area Development
Scheme (MPLADS) / Special Problem Fund /
MLALADS |
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3 |
Cartographer |
- |
Nil |
- |
As & when ordered by DPO |
MPLADS/District Plan etc |
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4 |
Sr. Clerk |
- |
Nil |
- |
As & when ordered by DPO |
Establishment / Bill & Budget / Consignment
of Record |
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5 |
D.E.O |
- |
- |
- |
-do- |
Updating of MPLADS website |
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6 |
Peon |
- |
Nil |
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Nil |
Office matter |
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7 |
Driver |
- |
Nil |
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Nil |
Driving |
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8 |
Watchman |
- |
Nil |
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Nil |
Guarding the office at Night |
Note: Substantive
powers and duties for each position may be defined.
Manual 3
Procedure
followed in decision-making process
[Section
4(1)(b)(iii)]
The procedure can
be described both in narrative form and through Flow
Process Chart. In narrative form the stages through
which a proposal passes, the levels at which it
gets examined and
the final authority to which it has to go for approval
may be explained.
The Flow Process
Charts can give a comprehensive process as may be seen
from the following illustration of preparing a food
card.
Flow Process
Chart for MPLADS & MLALADS
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S. No |
Activity |
Level
of action |
Time
frame |
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1 |
Receipt of letters |
Sr. clerk |
Same day |
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2 |
Diary of letters |
Sr. clerk |
Same day |
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3 |
Diary
letters received by concerned staff |
SEI /
Cartographer / Sr. Clerk |
Next day |
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4 |
Put up to
DPO |
SEI /
Cartographer / Sr. Clerk |
Three day |
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5 |
Put up to
Collector |
DPO |
Same day |
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6 |
After
return from Collector file moves to concerned
staff |
SEI /
Cartographer / Sr. Clerk |
Same day |
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7 |
Issue /
dispatch |
Sr. Clerk |
Same day |
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8 |
Serving
of Local Letters |
Peon
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Next day |
Such charts may
be prepared for major functions.
Manual 4
Norms set for
the discharge of functions
[Section
4(1)(b)(iv)]
Details of norms
and standards set out can be given in respect of various
activities. Some
of the norms are
indicated below as an illustration:
Illustration
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S.
No |
Activity |
Time frame/ Norm |
Remarks |
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1 |
Diary
of letter |
3
minutes per letter |
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2 |
Dispatch of letter |
5
minutes per letter |
Registered dak including
entry
in messenger book |
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3 |
Typing job |
30
pages per day |
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Manual 5
Rules,
regulations, instructions, manuals and records for
discharging functions
[Section
4(1)(b)(v)]
Prepare a list of
rules, regulations, instructions, manuals and records
for discharging
functions
available with the public authority for the smooth
discharge of its functions.
List of
regulations, instructions, manuals and records
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S.
No |
Name of the act, rules,
regulations etc |
Brief gist of
the
contents |
Reference No
if
any |
Price
in case of
priced publications |
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1 |
MPLADS |
Admissible Projects which can be taken up
under MPLADS |
MPLADS Guideline |
No |
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2 |
MLALADS |
Admissible Projects which can be taken up
under MLALADS |
MLALADS Guideline |
No |
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3 |
Special Problem Fund
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Implementation of projects at district level |
Special Problem Fund Guideline |
No |
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4 |
District Planning Committee |
Functions of DPC / Procedures of Election to
DPC |
Odisha District Planning Committee Act 1998
Rules 2000 |
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Manual 6
A statement of
the categories of documents that are held by it for
under its control
[Section
4(1)(b)(vi)]
Details of the
records available may be made in a statement form, wing
wise, unit wise,
branch wise and
it may be got tabulated, indexed and catalogued. (An
illustrative list is
given below)
A statement of
the categories of documents held
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S.
No |
Nature of Record |
Details of information available |
Unit/ section where available |
Retention period, where available |
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1 |
MPLADS Project |
Selected / Sanctioned /
Expenditure / Status / UC Submitted |
District Planning Office |
Nil |
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2 |
MLALADS Project |
Selected / Sanctioned /
Expenditure / Status / UC Submitted |
District Planning Office |
Nil |
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3 |
Special Problem Funds |
Selected / Sanctioned /
Expenditure / Status / UC Submitted |
District Planning Office |
Nil |
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4 |
11th F.C. Awards |
Selected / Sanctioned /
Expenditure / Status / UC Submitted |
District Planning Office |
Nil |
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5 |
Untied Funds |
Selected / Sanctioned /
Expenditure / Status / UC Submitted |
District Planning Office |
Nil |
Manual 7
Particulars of
any arrangement that exists for consultation with or
representation
by the members
of the public in relation to the formulation of its
policy of
implementation
[Section
4(1)(b)(vii)]
Details of consultative committees and other bodies with
which consultations are held
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S.
No |
Name and address of the Consultative
Committees/bodies |
Constitution of the committee/body |
Role and responsibility |
Frequency of meetings |
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1 |
District Planning Committee, Dhenkanal
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District Planning Committee |
To prepare Draft Annual Development Plan
with consultation of the members elected
from Zilla Parisad and Urban Local Bodies /
Monitoring and Evaluation of Different
Schemes |
As and when requires |
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Not Opened for Public |
Other procedures
adopted for formal and informal consultations with the
public may also be
indicated such as
Bhagidari, Jan Sunvai, interaction with resident welfare
associations, etc.
Other details
whether the meetings are open to public, minutes are
accessible to public
etc may also be
indicated.
Manual 8
A statement of
boards, council, committees and other bodies constituted
[Section
4(1)(b)(viii)]
List of boards,
councils, committees etc.
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S.
No |
Name and address of the body |
Main functions of the body |
Constitution of the body |
Date of constitution |
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1 |
2 |
3 |
4 |
5 |
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1 |
DISTRICT PLANNING
COMMITTEE
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Prepare the Draft Annual District Plan with
consultation of the members of DPC |
The DPC, Dhenkanal consists of 20
Members Of which 15 are elected from among
the Zilla Parishad. One member is elected
from among the elected members of ULBs of
the district. One Minister appointed by the
Govt. of Odisha is the Chairperson .2 Expert
Members are nominated by the Govt. &
Collector is the Member Secretary.
2. It is the Apex Body of decision making in
the district.
3. It is a permanent body |
06.03.05 |
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Date up to
which valid |
Whether
meetings open
to
public |
Whether
Minutes accessible to public |
Frequency of
meetings |
Remarks |
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6 |
7 |
8 |
9 |
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DPC is a permanent body
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No |
Yes |
As and when requires |
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Please attach
copies of detailed notification /orders for their
constitutions.
Manual 9
Directory of
officers and employees
[Section
4(1)(b)(ix)]
Directory
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S No
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Name
and designation |
Office
Phone No |
E mail
address |
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1 |
District Planning Officer |
06762-224422 |
districtplanningoffice@yahoo.com |
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2 |
SEI |
9348171348 |
Nil |
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3 |
SEI |
9438187968 |
Nil |
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4. |
Cartographer
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9861326422 |
Nil |
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5 |
Sr. Clerk |
9861039869 |
Nil |
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6 |
DEO
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9438006356 |
Nil |
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7 |
Peon |
06762-224422 |
Nil |
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8 |
Driver |
06762-224422 |
Nil |
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9 |
Watchman |
06762-224422 |
Nil |
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10 |
Peon |
9938332424 |
Nil |
Manual 10
The monthly
remuneration received by each of the officers and
employees, including
the system of
compensation as provided in the regulations
[Section
4(1)(b)(x)]
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S.
No |
Name and Designation |
Pay
scale/Monthly remuneration |
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1 |
District Planning
Officer |
Rs.9300-34,800/-
(Rs.29,476/- per month) |
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2. |
SEI |
Rs.9,300-34,800/-
(Rs.24,328/- per month) |
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3. |
SEI |
Rs.9,300-34,800/-
(Rs.24,644/- per month) |
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4. |
Cartographer |
Rs.9,300-34,800/-
(Rs.23,509/-per month) |
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5. |
Senior Clerk |
Rs.5,200-20,200/-
(Rs.15,946/-per month) |
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6. |
DEO(Contractual) |
Rs.3000/-(Consolidated) |
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7. |
Driver |
Rs.5,200-20,200/-
(Rs.12,529/-per month) |
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8. |
Peon |
Rs.4440-7440/-
(Rs.10,481/-per month) |
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9. |
Watchman |
Rs.4440-7440/-
(Rs.9687/-per month} |
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10. |
Peon(Contractual) |
Rs. 2550/-(Consolidated) |
Note: Details
about system of compensation provided in regulations may
be given.
Manual 11
The budget
allocated to each agency
[Section
4(1)(b)(xi)]
Non-plan
budget(2008-09)
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Major
head |
Activities to
be
performed |
Sanctioned
budget |
Budget
estimate |
Revised
estimate |
Expenditure for
the
last year
(2008-09) |
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16-3451 |
Pay/DA/HRA/ Contingency/M.V./
TE/RCM etc. of staff of this office |
Rs.20.35 lakh |
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Rs.18,43,677/- |
Plan budget
(2008-09)
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Name of the
Plan scheme |
Activities to be under taken |
Date of
commencement |
Expected
date for
completion |
Amount
sanctioned
(Lakh) |
Amount
disbursed/spent
(Lakh) |
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MLALADS |
Local Area development projects recommended
by Hon’ble MLAs & admissible as per
guidelines |
1997-98 to 2008-09 |
Within a year |
322.50 lakh |
322.50lakh |
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MPLADS |
Local Area development projects recommended
by Hon’ble M.Ps & admissible as per
guidelines |
1993-94 |
Within a Year |
400.00 lakh |
383.00 lakh |
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Special Problem Fund |
Projects sanctioned by Govt. in P&C deptt.
and communicated to the district for its
implementation |
1997-98 |
Within a year |
87.20 lakh |
82.20 lakh |
Manual 12
The manner of
execution of subsidy program
[Section
4(1)(b)(xii)]
List of
institutions given subsidy
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S.
No
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Name and
address of
the
institution
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Purpose
for
which
subsidy
provided |
No
of
beneficiaries
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Amount
of
subsidy
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Previous
years
utilization
progress
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Previous years
achievements |
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Not Applicable |
Not Applicable
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Not Applicable
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Not Applicable
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Not Applicable
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Not Applicable
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List of
individuals given subsidy
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S.
No
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Name and
address of the
beneficiary |
Purpose for
which subsidy
provided |
Amount of
subsidy
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Scheme and
Criterion for
selection |
No
of time
subsidy given
in
past with
purpose |
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Not Applicable
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Not Applicable
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Not Applicable
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Not Applicable
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Not Applicable
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Details of
schemes under which subsidies are granted should be
given.
Manual 13
Particulars of
recipients of concessions, permits or authorizations
granted
[Section
4(1)(b)(xiii)]
List of
beneficiaries
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S.
No
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Name and address
of
the beneficiary |
Nature of
concession/ permit/
authorization
provided |
Purpose for
which granted
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Scheme and
Criterion for
selection
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No
of times
Similar concession
given in past with
purpose |
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Not Applicable |
Not Applicable
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Not Applicable
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Not Applicable
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Not Applicable
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Note:
Creation of database and its hosting on website should
be done on priority basis for
activities like
issue of permits, issue of authorizations, grant of
concessions, licenses etc.
Manual 14
Information
available in an electronic form
[Section
4(1)(b)(xiv)]
Details of
information
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S.
No
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Activities for which
electronic data
available |
Nature of
information
available
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Can
it be shared with public
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Is
it available on website or is being used as
back end data base |
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1 |
MPLADS |
Selected Projects/
Sanctioned Projects/ Expenditure / Status /
UC Submitted |
Yes |
Available at web site for the projects of
Hon’ble MP (RS) Sri Rudra Pany and Hon’ble
MP (LS) Sri Tathagata Satpathy
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2 |
MLALADS |
Selected Projects/
Sanctioned Projects/ Expenditure / Status /
UC Submitted |
Yes |
Data available in office computer |
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3 |
Special Problem Fund |
Selected Projects/
Sanctioned Projects/ Expenditure / Status /
UC Submitted |
Yes |
Data available in
office computer |
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4 |
11th F.C. Award |
Selected Projects/
Sanctioned Projects/ Expenditure / Status /
UC Submitted |
Yes |
Data available in
office computer |
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5 |
List of District Planning Committee Members |
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Yes |
Data available in office computer |
Manual
15
Particulars of
facilities available to citizens for obtaining
information
[Section 4(1)(b)(xv)]
Facilities
available for obtaining information
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S.
No
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Facility available |
Nature of Information
available |
Working hours |
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1 |
Information Counter |
NIC |
Office hours |
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2 |
Website |
http://mplads.nic.in |
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3 |
Library |
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4 |
Notice
board |
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Manual 16
Name
designation and other particulars of Public Information
Officers
[Section 4(1)(b)(xvi)]
List of Public
Information Officers
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S. No
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Designation of the Officer designated as
PIO |
Postal address |
Telephone No.
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e-mail address |
Demarcation of Area /Activities, if more
than one PIO is there |
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1 |
District Planning Officer |
District Planning Office, Dhenkanal |
06762-224422 |
Districtplanning office@yahoo.com.
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In respect of District Planning Office,
Dhenkanal |
List of
Assistant Public Information Officers
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S. No
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Designation of the officer
designated as Assistant PIO |
Postal address |
Telephone No. |
e-mail address |
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1 |
Senior Economic Investigator
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District Planning Office, Dhenkanal |
9438171438 |
Nil |
First appellate
authority with in the department
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S. No
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Designation of the
officer designated as
first appellate
authority |
Postal address |
Telephone No. |
e-mail address |
Demarcation of Area /Activities, if more
than
one appellate authority
is there |
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1 |
PD, DRDA |
DRDA Dhenkanal Mahisapat |
06762-224506 |
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Manual 17
Other
information as may be prescribed
[Section
4(1)(b)(xvii)]
All other
information as may be prescribed for dissemination shall
be collated, tabulated,
Compiled,
collected and provided in the form of manual from time
to time.
Procedure
followed in decision-making process
DRAFT ANNUAL PLAN
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STATE ANNUAL PLAN |
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ANNUAL
DRAFT DISTRICT DEVELOPMENT PLAN |
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MEMBERS of DPC (20)
CHAIRMAN, MEMBERS FROM ZILLA PARISAD & ULBs,
HONBLE MEMBER OF GUEST, HONBLE MPs AND MLAs, COLLECTOR |
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DISTRICT PLANNING COMMITTEE |
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SECTOR |
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SECTOR |
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SECTOR |
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SECTOR |
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DISTRICT PLANNING
OFFICE |
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SECTOR |
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SECTOR |
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SECTOR |
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SECTOR |
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SECTOR |
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SECTOR |
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Annual Plans of different
sectors such as Agriculture, Horticulture, Soil
Conservation, Education, Electrification, Communication,
etc and Annual Action Plan of Rural and Urban Plans to
be consolidated and incorporated in the Plan document.
RELEASE
OF MPLADS AND MLALADS FUND
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COLLECTOR |
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D. P. O. |
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SEI |
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CARTOGRAPHOR |
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DAIRY OF
LETTERS |
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PROJECT
PROPOSALS FROM HONBLE MPs / MLAs |
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DISTRICT
PLANNING OFFICE |
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EXECUTING
AGENCIES SUBMIT THE PLAN &
ESTIMATE |
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ADMINISTRATIVE APPROVAL FROM COLLECTOR |
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DRDA (MLALADS) / DPO (MPLADS) TO RELEASE FUND
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MLALADS/MPLADS
:-
Objectives-With a view to increasing the
participation of local people and their representatives
in the planning process, which is one of the main
objectives of decentralized planning, the concept of
Members of Legislative Assembly Local Area Development
Fund "MLALAD Fund" has been introduced in the State of
Odisha since 1997-98. Similar to that of MPLAD Fund
introduced by Government of India in 1993-94. Under
MLALAD scheme, funds to the tune of Rs. 75.00 lakh per
Constituency will be Provided in the State's Plan Budget
every year. The "MLALAD Fund" is intended to be utilized
for small but essential Projects/Works based on the felt
needs of the local public. It is also meant to be used
for providing missing links to operationalise
non-operational Plan assets for which funds can not be
provided under any other on-going Programmes, This fund
is not tied to any development sector but nonetheless it
shall be governed by certain guidelines, as given below
and all established administration and financial
procedures of the State Government for implementation of
Development Programmes will apply to the utilization
funds under MLALAD Scheme.
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